How do I write a disclosure statement? The Sandwich approach.

We recommend a three part approach to dealing with Disclosure using a statement. Disclosure statements should be easy to read, clear and truthful. As statements go, three well defined paragraphs are a helpful format to use.

Three Paragraph Format

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A three paragraph format is clear and concise and helps lay out the background in a straightforward manner. By following this format, it allows the reader to get a sense of where you are in life now (Present – Paragraph 1), were you have been (Past – Paragraph 2) and then concluding with your hopes and wishes (Future – Paragraph 3).

First Paragraph – The Present

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Since the offence occurred:

Explain that you have a criminal record and that this letter is to help explain the context of how that happened. Start by highlighting positive steps you have taken since being convicted such as:

• Length of (crime free) time since offence occurred
• Any restorative work carried out – money repaid, apology, mediation
• Life progress – work (paid and/or voluntary) or further study or education or travel
• Positive relationships – continued partnerships, new relationships, parenting etc.
• Issues addressed – drug/alcohol rehab, anger management, Probation courses

Second Paragraph –The Past

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Explain what happened and why in as truthful and honest a way as possible using plain English:

• Context – what was happening at the time
• Name the conviction and what the court decided(fine/Probation/Community service/Prison etc.)
• Own your actions – taking responsibility for actions and choices shows maturity
• Measure the impact on self and others
• Express any regrets and show what you have learned from the experience

Third Paragraph – The Future

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Explain what you can offer someone who would give you a second chance:

• Acknowledge that the offending behaviour was regrettable
• State that you would be grateful for a second chance and would not waste any opportunities given to show that you have moved on.
• State why you are interested in the job, course, mortgage, insurance etc.
• Quick Recap the progress you have made (paragraph 1)
• Let them know you are willing to discuss these matters further if they so wish to do so
• Ask that the matter be treated in the strictest of confidence and that the disclosure letter be securely stored and destroyed after it was no longer needed

Find out who you should send your statement to and put it in a sealed envelope marked ‘Strictly Private & Confidential’ on the top right-hand corner and addressed to the relevant person. Put the date on the statement and sign it.

Always keep a copy of your disclosure statement for your own records.

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A comprehensive guide to writing your statement with a statement builder and a wider guide to disclosure can be found in the Disclosure Statement Information pack in the link below.

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